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OSHAid — Legal Notice & Terms

Legal notice, General Terms, Annex A (AI), Annex B (Executive Criminal Liability), GDPR and cookies. For any questions: contact@iDuerp.com.

Table of Contents

Legal Notice

OSHAid Mobile Application — Intelligent B2B OSHA Compliance Solution

The website oshaid.com and the OSHAid mobile application are published by DUOPP, a French simplified joint-stock company (Societe par Actions Simplifiee — SAS) with a share capital of EUR 60,000.00.

Registered office: Aix-en-Provence, France. Offices: Paris, Los Angeles (CA).

SIREN: 999 878 200 — SIRET (registered office): 999 878 200 00016 — VAT: FR16999878200.

Trademark: OSHAid (United States).

Publication director: Legal representative of DUOPP.

Contact: contact@iDuerp.com

Hosting: Google Cloud Platform (Google Ireland Limited), Gordon House, Barrow Street, Dublin 4, Ireland. OSHAid user data is hosted within the European Union, in compliance with GDPR.

OSHAid — Key Terms

OSHAid is a B2B SaaS application and service designed to structure and manage OSHA compliance — including workplace hazard assessments and injury and illness recordkeeping (OSHA Forms 300, 301, and 300A).

It is a support tool that includes strictly optional artificial intelligence features.

OSHAid does not perform any audits, on-site inspections, or provide legal, medical, or regulatory advice.

Suggestions, scores, and recommendations provided, including via AI, are indicative only, based exclusively on the data entered by the Client, and do not constitute decisions.

All final decisions rest exclusively with the Client.

Client Responsibility

The Client, and in particular the company director, remains solely responsible for:

Use of OSHAid does not constitute a delegation of authority, nor a guarantee of exemption from criminal or administrative liability.

OSHAid cannot be held liable for accidents, sanctions, inspections, disputes, or indirect damages.

Any potential liability is limited to the subscription amount paid over the last twelve (12) months.

Artificial Intelligence

The artificial intelligence features:

No automated decision producing legal or significant effects is made without human validation.

AI features use OpenAI services as a sub-processor. The application never communicates directly with OpenAI: all requests are routed exclusively through OSHAid's secure servers.

Only strictly necessary data is transmitted. The following are never transmitted:

Data transmitted to AI providers (OpenAI):

Without explicit AI activation, no data is transmitted to an AI provider.

Data and Anonymization

Data entered in the application remains the property of the Client.

OSHAid may use, analyze, aggregate, and irreversibly anonymize certain data to improve the service, provided that no direct or indirect identification of an individual is possible.

No identifiable personal data:

OSHAid does not incorporate any behavioral advertising or data resale mechanisms.

Distribution

The application may be distributed via the App Store, Google Play, or OSHAid.com.

Apple and Google act solely as distribution platforms. They are not responsible for the content or operation of the OSHAid service.

Use of the application constitutes full and complete acceptance of the General Terms, the AI & Algorithms Annex, and the Executive Criminal Liability Annex.

WARNING — OSHAid is a support tool. It does not replace human expertise or the legal responsibility of the company director.

General Terms of Sale

SaaS Solution and OSHAid Mobile Application

Article 1 — Provider Identity and Purpose

DUOPP (SAS) (hereinafter the "Provider") publishes and operates a software solution (OSHAid) available as a mobile application and SaaS platform designed to assist companies in structuring, managing, and tracking their OSHA compliance — including workplace hazard assessments and injury and illness recordkeeping (OSHA Forms 300, 301, and 300A).

These General Terms of Sale (hereinafter "GTS") define the contractual conditions under which the Provider makes the OSHAid service available to professional clients (hereinafter the "Client"), regardless of the distribution channel used.

Article 2 — Distribution Channels and Contractual Hierarchy

The OSHAid service may be distributed:

Regardless of the distribution channel, the Provider of the service is exclusively OSHAid. Third-party platforms (Apple, Google) act solely as technical intermediaries for distribution, payment, or subscription management, without being parties to the service contract.

These GTS prevail over any other documentation, except for special conditions expressly accepted in writing by OSHAid.

Article 2B — Apple App Store Specific Provisions

When the OSHAid application is downloaded via the Apple App Store:

Article 3 — Nature of the Service and Scope of Intervention

The Client expressly acknowledges that the OSHAid service constitutes a software tool to assist in structuring, organizing, and presenting data related to occupational risk assessment.

OSHAid does not carry out any regulatory audit, field inspection, or technical, medical, or legal assessment. The service relies exclusively on information entered, transmitted, or validated by the Client.

The artificial intelligence features offered by OSHAid are solely intended to provide suggestions, recommendations, and decision-support aids based on automated processing and statistical models.

Article 4 — Absence of Decision-Making Authority and Client Responsibility

The Client expressly acknowledges and accepts that all decisions regarding risk identification, severity levels, action priorities, prevention measures, and regulatory compliance rest exclusively with the Client.

Recommendations, suggestions, scores, or proposals generated by OSHAid, including via artificial intelligence, are provided on a purely indicative and informational basis. They do not constitute:

Consequently, OSHAid cannot be held liable for decisions made by the Client, nor for direct or indirect consequences resulting from the use or non-use of information provided by the service.

Article 5 — Limitation of Liability

OSHAid's liability shall not be engaged, under any circumstances, for:

OSHAid's liability is strictly limited, for all damages combined, to the amounts actually received by OSHAid for the current subscription over the last twelve (12) months.

Article 6 — Data Provided by the Client

The Client remains solely responsible for:

The Provider does not perform any substantive verification of the transmitted data and cannot be held liable for errors, omissions, or inconsistencies resulting from information provided by the Client.

Article 7 — Use, Anonymization, and Commercialization of Aggregated Data

The Client expressly acknowledges and accepts that OSHAid may, as part of operating and improving its service, use, analyze, aggregate, exploit, and commercialize data derived from service usage.

This exploitation is strictly limited to data that has been irreversibly anonymized and that under no circumstances allows the direct or indirect identification of a natural person, whether an employee, a director, or any other individual.

Data allowing individual identification through cross-referencing, contextualization, metadata, or any other reasonably accessible means is specifically excluded from any exploitation.

Such aggregated and anonymized data may be used by OSHAid, including for commercial purposes, notably for:

The Client acknowledges that such aggregated and anonymized data does not constitute personal data within the meaning of GDPR.

The Client expressly waives any claim, property right, oversight right, or right to compensation regarding the exploitation of such data, provided that no data enabling the identification of an individual can be reconstructed.

OSHAid undertakes never to exploit, transfer, or commercialize data enabling the identification of a natural person without prior written consent.

Article 8 — Intellectual Property

The entire OSHAid service, including notably software, algorithms, assessment models, interfaces, databases, trademarks, and content, is protected by intellectual property law and remains the exclusive property of OSHAid.

The Client only benefits from a personal, non-exclusive, non-assignable, and non-transferable right of use for the duration of their subscription.

Article 9 — Financial Terms and Payment

The applicable financial terms depend on the chosen subscription channel.

When the subscription is taken through a store (Apple or Google), the billing, renewal, and refund rules are those of the relevant platform.

When the subscription is made via OSHAid.com, the terms are defined by quote, purchase order, or online subscription.

Article 10 — Duration, Suspension, and Termination

The contract is entered into for the duration of the subscription taken.

In the event of a material breach by the Client of its obligations, OSHAid reserves the right to suspend or terminate access to the service, without prejudice to any damages.

Article 11 — Governing Law and Jurisdiction

These GTS are governed by French law.

Any dispute relating to their interpretation, execution, or validity falls under the exclusive jurisdiction of the courts having jurisdiction over OSHAid's registered office, unless otherwise required by mandatory law.

Article 12 — Express Acceptance

Use of the OSHAid service, regardless of the distribution channel, constitutes full, complete, and unreserved acceptance of these General Terms of Sale.

IMPORTANT — OSHAid does not replace an occupational risk prevention expert. The Client remains solely responsible for regulatory compliance and employee safety.

Annex A — Artificial Intelligence, Algorithms, and Decision Support

Contractual Annex to the OSHAid General Terms of Sale

Article A1 — Purpose of this Annex

This annex defines the conditions under which the OSHAid solution integrates artificial intelligence mechanisms, automated algorithms, and calculation models, as well as the limits, responsibilities, and respective obligations of the parties related to their use.

This annex is an integral part of the OSHAid General Terms of Sale.

Article A2 — Definition of OSHAid Artificial Intelligence

Within the OSHAid service, artificial intelligence refers to all automated processing enabling notably:

This processing relies on:

No individually identifiable personal data is used to train or adjust OSHAid's artificial intelligence models.

Article A3 — Exclusive Purpose: Decision Support

The Client expressly acknowledges that the artificial intelligence features integrated into OSHAid are solely intended to assist the Client in their analysis and organization.

The results produced by AI (suggestions, risk scores, prioritizations, action plan proposals) constitute decision-support elements, not automated decisions in the legal or regulatory sense.

No decision is made automatically by OSHAid without human validation by the Client.

Article A4 — Absence of Guarantee and Indicative Nature of Results

The Client acknowledges that AI-generated results:

Suggestions provided by OSHAid do not constitute:

Article A5 — Exclusive Decision-Making Responsibility of the Client

The Client remains solely responsible for:

OSHAid cannot be held liable for the direct or indirect consequences of decisions made by the Client based on AI recommendations.

Article A6 — No Guarantee of Bias-Free Results and Technical Limitations

The Client acknowledges that OSHAid's algorithms:

OSHAid does not guarantee that results are free from bias, errors, or omissions, and systematically recommends human and expert review.

Article A7 — Evolution of Algorithms and Models

The Client accepts that algorithms, scoring models, business rules, and AI features may evolve over time, notably to:

Such changes do not constitute a material modification of the contract and do not give rise to any compensation.

Article A8 — Data Used for Training and Improvement

The Client expressly authorizes OSHAid to use data derived from service usage only after irreversible aggregation and anonymization, for the purposes of:

This processing excludes any data that would allow the direct or indirect identification of a natural person, including through cross-referencing, contextualization, or metadata analysis.

Data used for these purposes does not constitute personal data within the meaning of GDPR.

Article A9 — Commercialization of Aggregated Data

The Client expressly accepts that OSHAid may exploit, commercialize, publish, and sell data derived from service usage, exclusively in aggregated, global, and anonymized form, to third parties (institutes, partners, clients, organizations, publishers, or economic actors).

This exploitation is strictly limited to data that under no circumstances allows the direct or indirect identification of an individual, whether an employee, a director, or any other third party.

The Client expressly waives any claim of ownership, compensation, or oversight over such exploitation, provided that no identifiable individual data can be reconstructed.

OSHAid undertakes never to exploit, transfer, or commercialize data enabling the identification of a natural person.

Article A10 — AI Regulatory Compliance

OSHAid is committed to compliance with applicable regulations, notably:

The Client acknowledges that the OSHAid system does not constitute a high-risk AI system within the meaning of current regulations, as it makes no autonomous decisions involving legal rights or obligations.

Article A11 — Third-Party AI Providers, Data Transmission, and Client Authorization

When the Client activates artificial intelligence features, only data strictly necessary for processing the request is transmitted.

This data may include:

No name, email address, user identifier, financial data, or authentication data is transmitted.

Third-party AI providers act exclusively as technical sub-processors. Transmitted data is not used to train public models or improve external systems. Data is processed solely to provide the requested response.

The Client may disable AI features at any time in the application settings.

Article A12 — Express Acceptance

Acceptance of the GTS constitutes full and complete acceptance of this annex.

IMPORTANT — OSHAid's AI features do not replace an occupational risk prevention expert, a lawyer, or an occupational health professional. The Client remains solely responsible for employee safety and their company's regulatory compliance.

Annex B — Executive Criminal Liability Protection

Contractual Annex to the OSHAid General Terms of Sale

Article B1 — Purpose of this Annex

This annex specifies the limits of OSHAid's intervention and recalls the legal and criminal responsibilities of the company director in the context of occupational risk prevention and the management of OSHA compliance — including workplace hazard assessments and injury and illness recordkeeping (OSHA Forms 300, 301, and 300A).

It aims to legally secure the contractual relationship between OSHAid and the Client, particularly regarding the director's criminal liability.

Article B2 — Reminder of Personal Criminal Liability Principle

The Client acknowledges that, in accordance with the OSH Act, OSHA standards (29 CFR 1910/1926), and applicable criminal law, liability for occupational health and safety primarily rests with:

This liability is personal, autonomous, and non-transferable, including when the director uses a software tool, an external provider, or a digital solution such as OSHAid.

Pilots, designated by the administrator, act under their responsibility and have full authorization to act on behalf of the head of the company; their choices are binding on the Client.

Article B3 — Absence of Delegation of Liability to OSHAid

The Client expressly acknowledges that use of the OSHAid service:

OSHAid acts exclusively as a provider of a tool to assist in structuring and documentation, without substituting for the director, the administrator, or the pilots designated by them and their legal obligations.

Article B4 — OSHAid's Limited Role in Risk Prevention

The Client acknowledges that:

The features offered, including AI-generated suggestions, are solely intended to facilitate the formalization and tracking of actions decided by the Client.

Article B5 — Mandatory Human Decision-Making and Director Oversight

The Client acknowledges that any decision regarding occupational health and safety must be subject to:

No OSHAid feature makes automated decisions that could engage the director's criminal liability.

Article B6 — Absence of Criminal Coverage Guarantee

The Client expressly acknowledges that using OSHAid:

The OSHA compliance documentation generated or structured via OSHAid (including OSHA Forms 300/301/300A and written safety programs) remains working material whose validity depends on its actual compliance with legal obligations and its effective implementation.

Article B7 — Director (Client) Duty of Vigilance

The director undertakes to:

OSHAid cannot be held liable for a director's failure of vigilance.

Article B8 — Evidence and Traceability: Limited Scope

The traceability, timestamping, and history features offered by OSHAid are intended to:

They do not constitute:

Article B9 — Absence of Joint Criminal Liability

The Client acknowledges that no joint criminal liability may be sought against OSHAid as a result of service usage.

Any criminal, administrative, or disciplinary action against the director shall not engage OSHAid's liability, except in the case of proven gross negligence directly attributable to the Provider.

Article B10 — Express Acceptance and Enforceability

This annex is expressly accepted by the Client upon subscription or use of the OSHAid service.

It is fully enforceable against the Client and their representatives, directors, agents, and assignees.

IMPORTANT — OSHAid is a support tool. It does not replace the company director, legal obligations, or the human expertise required in occupational health and safety.

GDPR — Privacy Policy

General Data Protection Regulation

1. Identity of the Data Controller

In the context of using the OSHAid solution:

Clarification: OSHAid acts as Data Processor for personal data processed in the application on behalf of the Client (safety compliance "business" data). However, OSHAid may process certain data as Data Controller for its own needs strictly necessary for Service management (account and access management, billing, support, security, logging, fraud prevention, legal compliance).

In all cases, OSHAid does not pursue any purpose of monetizing identifiable personal data, does not engage in targeted advertising, and does not exploit data for marketing profiling purposes.

2. Scope of Application

This policy applies to all processing carried out via:

3. Categories of Data Processed

As part of the service, OSHAid may process, on behalf of the Client:

WARNING — The Client is solely responsible for content entered or captured via the application. OSHAid cannot verify or control the exact nature of information entered. It is the Client's responsibility to observe the data minimization principle.

Sensitive data — The Client undertakes not to enter or upload:

except where required by law and under appropriate safeguards under their exclusive responsibility.

4. Purposes of Processing

Data is processed exclusively for:

When the Client activates AI features, submitted data is used solely to provide the requested analysis.

No monetization of personal data — OSHAid:

No identifiable personal data is shared with advertising networks, data brokers, or targeting platforms.

5. Legal Bases for Processing

For processing carried out on behalf of the Client: the Client determines the applicable legal basis.

For processing carried out by OSHAid as Controller:

6. Aggregated and Anonymized Data

OSHAid may use certain data after irreversible aggregation and anonymization. Such data:

It may be used for statistical purposes, algorithm improvement, research and development, or sector benchmarks. No identifiable personal data is exploited or commercialized.

7. Artificial Intelligence

AI features constitute decision support only. They do not produce any automated decision with legal or significant effects within the meaning of Article 22 of GDPR.

Transmission to AI providers — When AI is activated, only strictly necessary data is transmitted (minimization principle). The following may be transmitted:

Never transmitted: names, emails, identifiers, passwords, financial data, authentication tokens.

AI providers act solely as sub-processors, process data exclusively to provide the requested response, acquire no independent rights over the data, and may not exploit the data for their own purposes. Transmitted data is not used to train public models or improve external systems independent of the requested service.

Absence of content control — OSHAid cannot prevent a user from voluntarily entering personal data. The Client remains responsible for content submitted to AI.

Specific consent — Activating AI features requires an explicit action by the Client in the application. Without voluntary activation, no data is transmitted to an AI provider. The Client may disable AI features at any time.

8. Sub-processors

OSHAid may use technical sub-processors (hosting, security, infrastructure, AI). They:

9. Transfers Outside the European Union

When certain providers are located outside the EU (particularly for AI services), transfers are governed by:

10. Data Retention Periods

Data is retained for the duration of the contract, then deleted or returned as instructed, unless a legal obligation requires otherwise. Technical backups may temporarily persist.

11. Data Security

OSHAid implements technical and organizational measures ensuring:

12. Rights of Data Subjects

The following rights are guaranteed:

These rights are exercised with the Client (Data Controller). OSHAid assists the Client as contractually provided.

13. GDPR Contact

GDPR contact for OSHAid — contact@duopp.fr

14. Policy Amendments

This policy may be updated to reflect legal, technical, or functional developments.

15. Acceptance

Use of the Service implies acknowledgment of this Policy.

Intellectual Property & Cookies

Intellectual Property

All content on the oshaid.com website (text, logos, visuals, trademarks, code) is protected by intellectual property law and remains the exclusive property of DUOPP or its partners.

Any reproduction, distribution, or modification without prior authorization is prohibited.

Cookies

The website uses cookies strictly necessary for operation (session, preferences) and, subject to consent, anonymized audience measurement cookies.

You may configure your consent at any time via the cookie banner or your browser settings.

Last updated: This document is updated regularly. For any legal questions or requests to access the full terms, please contact us at contact@iduerp.com.Back to HomeContact SupportOSHAid

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