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OSHA compliance software helps employers meet their obligations under the Occupational Safety and Health Act: identifying and assessing workplace hazards, tracking incidents, maintaining OSHA 300, 300A and 301 injury records, and documenting corrective actions. OSHA does not require any particular tool — spreadsheets and paper are legal — but dedicated software makes each step traceable, keeps records audit-ready, and ensures nothing falls through the cracks.OSHAid covers this need with something still rare on the market: a mobile app (iOS and Android) for assessing hazards directly on the floor — with photos, video and audio — backed by a web console and an AI assistant trained on OSHA requirements that suggests hazards specific to your industry. The Free plan lets you start at no cost — details are on the OSHAid pricing page, and our guide explains how to conduct a hazard assessment step by step.
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Updated on July 14, 2026
Why software instead of spreadsheets and binders?
Nothing in the OSH Act forbids managing safety with Excel and paper forms. In practice, generic tools show their limits quickly, because OSHA compliance is not a one-time document — it is a living process: hazard assessments must be revisited when conditions change, injury records must be kept for five years, the 300A summary must be posted every year, and severe injuries must be reported to OSHA within hours, not days.
The typical failure modes of spreadsheet-based safety management:
- Scattered files and competing versions: nobody knows which copy of the injury log is authoritative, and the five-year retention history is impossible to reconstruct.
- No field capture: hazards observed on the shop floor or job site are jotted on paper, then retyped at a desk — with details and photos lost along the way.
- Disconnected corrective actions: fixes live in a separate to-do list with no owner, no deadline and no link back to the hazard that triggered them.
- Deadlines missed: the February 1 posting of the 300A, the March 2 electronic submission, and the 8-hour/24-hour severe-injury reporting windows depend entirely on someone remembering.
- Structure invented from scratch: recordability decisions, risk ratings, written program updates — everything rests on the diligence of whoever owns the file.
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Create my accountFreeHow to choose OSHA compliance software: criteria that matter
Before comparing offers, check that the tool actually covers the safety-management cycle described in OSHA’s Recommended Practices for Safety and Health Programs: find and fix hazards, involve workers, track incidents, and verify that controls work. These criteria make the difference day to day:
- Mobile-first field work: an app to assess hazards where they exist — with photos, video and audio — instead of retyping notes at the office.
- AI-assisted hazard identification: suggestions tailored to your industry, so you do not start from a blank page or miss common hazards.
- Integrated corrective action plans: preventive measures attached to each hazard, with owners, due dates and completion tracking.
- OSHA recordkeeping built in: OSHA 300 log, 301 incident reports and the annual 300A summary generated from the incidents you already track.
- Risk-score prioritization: severity and likelihood ratings that rank hazards, so limited resources go to the worst risks first.
- Multi-user and multi-location: essential as soon as several sites or several contributors work on safety.
What the OSHAid software does
OSHAid pairs a mobile app for iOS (App Store) and Android (Google Play) with a web console. Industry accelerators — construction, restaurants, healthcare, bakeries, retail, transportation, education, services — pre-structure the hazard assessment for your activity, and an AI assistant suggests hazards and control measures specific to your work.
Concretely, the software covers the whole compliance cycle:
- Workplace hazard assessments by work area, with severity/likelihood risk scoring and photos, video or audio captured on site.
- AI suggestions: an assistant trained on OSHA requirements proposes hazards and wording adapted to your industry.
- Corrective action plans with owners, deadlines and progress tracking.
- Incident reporting and tracking, feeding the OSHA 300 log and 301 incident reports automatically.
- OSHA 300A annual summary generated for the February 1 – April 30 posting and electronic submission.
- Written safety program documents kept in one place — see which written programs OSHA requires.
- Multi-user roles (Admin / Manager / Contributor) and multi-location management.
- PDF reports generated in one click, with full version history.
Spreadsheets and paper vs OSHAid
A point-by-point comparison between safety compliance managed manually and the same work done with OSHAid.
| Task | Spreadsheets / paper | OSHAid software |
|---|---|---|
| Field data capture | Paper notes and loose photos, retyped later at a desk | Hazards assessed directly on mobile, with photos, video and audio attached |
| Hazard identification | Blank page — depends on the assessor’s experience | AI suggestions and industry accelerators pre-fill common hazards |
| Corrective actions | Separate to-do list, no owner or status tracking | Actions linked to each hazard, with owners, due dates and completion status |
| OSHA 300 / 301 / 300A | Forms filled by hand, recordability decided case by case | Records generated from tracked incidents, 300A ready for posting and e-submission |
| Deadlines | Feb 1 posting and severe-injury reporting windows tracked by memory | Built-in reminders for posting, submission and reporting deadlines |
| Collaboration | Files e-mailed around, competing versions | Multi-user with roles, single source of truth on web and mobile |
Who is OSHAid for?
OSHAid is built mobile-first for any organization that must comply with OSHA — with or without an in-house safety department: the industry accelerators and AI suggestions guide the assessment, and the Free plan lets you start at no cost. A restaurant owner, a bakery manager or a site supervisor can do most of the work from a phone.
Multi-site companies and larger teams get multi-location management, user roles (Admin / Manager / Contributor) to split the work between headquarters and the field, and version history for audits and inspections. Details are on the enterprise page. To see the software in action, you can also request a demo.
OSHA compliance software adapted to your industry
OSHAid’s industry accelerators pre-structure the hazard assessment for your activity. Explore our industry guides:
- Bakery & PastryHeat hazards, manual handling, night shifts, flour exposure.
- ConstructionFalls, noise, machinery, weather, asbestos.
- Food ServiceCuts, burns, stress, HACCP hygiene, slips.
- HealthcareMSDs, bloodborne pathogens, biological and chemical agents, mental strain.
- ServicesElectricians, plumbers, maintenance: electrical hazards, heights, MSDs, cuts.
- TransportDriving, manual handling, fatigue, constrained postures.
- RetailFalls, MSDs, cuts, difficult customers, prolonged standing.
- EducationSchools, nurseries, training: workplace stress, noise, student safety, supervision.
- Add my industryIndustry missing? Let us know
Frequently asked questions
- What is the best OSHA compliance software?
There is no single “best” tool — the right one depends on your situation. Check four things: field capability (a real mobile app with photo, video and audio capture), help identifying hazards (industry templates or AI suggestions), integrated corrective action tracking, and built-in OSHA recordkeeping (300 log, 301 reports, 300A summary). The most reliable approach is to test: OSHAid offers a Free plan that lets you run a first hazard assessment before committing.
- Is there free OSHA compliance software?
- Does OSHA require employers to use compliance software?
- Can I do a hazard assessment on my phone?
- Does OSHAid handle OSHA 300, 300A and 301 recordkeeping?
- Can OSHAid manage several locations with one account?
- How much does OSHA compliance software cost?
- Does software protect me during an OSHA inspection?
Official sources
The regulatory information on this page is based on the official texts and references below.
- Recommended Practices for Safety and Health Programs — OSHA
- Injury and illness recordkeeping and reporting requirements — OSHA
- OSHA Injury Tracking Application (electronic submission) — OSHA
- OSH Act of 1970, Section 5 — General Duty Clause — OSHA
Related pages
- How to conduct a hazard assessment
- OSHA 300, 300A and 301 recordkeeping
- OSHA requirements for employers
- OSHAid pricing
- Request a demo
- OSHA standards by industry
Start your OSHA compliance for free, on mobile or web
Download the OSHAid app on the App Store or Google Play, or start from the web console: the Free plan is enough to run your first hazard assessment.
Create my accountFreeDownload on theApp StoreGET IT ONGoogle PlayContentsFrequently asked questionsON THIS PAGE — OSHA COMPLIANCE SOFTWAREWhy software instead of spreadsheets and binders?How to choose OSHA compliance software: criteria that matterWhat the OSHAid software doesSpreadsheets and paper vs OSHAidWho is OSHAid for?OSHA compliance software adapted to your industryFrequently asked questionsThe intelligent OSHA companion that automates your field compliance. Mobile app + web console + specialized safety AI agent, built for US workplaces.
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